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Good morning! “Ask the people who work in the warehouse to start thinking about safety, and on a regular, periodic basis, review and discuss how they might work better. I encourage people to put a meeting on a calendar, once a month, at least to come together for an hour or 90 minutes to discuss ideas for improvement.”

- Joseph Flahiff, author of “Being Agile in a Waterfall World: A practical guide for complex organizations.”

THIS WEEK’S TIPS

This week’s safety upgrades:

• OSHA Inspection Prep

• Sustainability Report

• Commit2CARE eBook

PROFESSIONAL DEVELOPMENT

This Weeks Professional Development Tip

• How to Bring Out the Best in Your Team in an Ever-Changing Workplace Climate

SAFETY KNIGHTS COMMUNITY
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SAFETY MANAGEMENT
OSHA Inspection Prep

So, you've got an OSHA inspection looming, and you're wondering how to survive it without losing your cool (or your compliance record). Don’t worry, I’ve got your back with these actionable steps. Just remember, a little preparation goes a long way—and a dash of transparency never hurts. Whether it's charming the inspector with your safety improvements or making sure your employees don't spill the beans, here's how to turn a potentially nerve-wracking experience into a well-orchestrated safety showcase.

Opening Conference

• Understand the Scope: Listen carefully to the inspector's outline of the inspection's purpose and scope.

• Ask Questions: Clarify any uncertainties about the inspection process.

• Set a Positive Tone: Engage actively and communicate openly to establish a cooperative atmosphere.

During the Walkthrough

• Provide Necessary Documents: Have all relevant safety documents ready for review.

• Highlight Improvements: Point out any recent safety enhancements to the inspector.

• Be Transparent: Offer clear explanations of your safety practices and controls.

• Engage Employees: Ensure employees are informed and prepared to discuss safety protocols with the inspector.

Closing Conference

• Engage in Discussion: Actively participate in discussing the inspector’s findings to clarify any misunderstandings.

• Ask Questions: Clarify observations and understand the inspector's concerns for better preparation.

Post-Inspection

• Review Citation Details: If violations are identified, review the specific standards breached and proposed penalties.

• Plan for Correction: Develop a plan to address and correct violations within the given timeframe.

Citations

• Categorize Violations: Identify the type of citation (e.g., Serious, Other-than-Serious) and prioritize them based on severity.

• Request an Informal Conference: If you disagree with a citation, schedule an informal meeting with OSHA to discuss and negotiate.

Challenges and Appeals

• Gather Evidence: Collect all necessary documentation and evidence to support your case if contesting the citation.

• Prepare for Formal Review: If unresolved, prepare for a formal hearing with witness testimonies and expert opinions.

• Consider Settlement: Explore settlement options to reduce penalties or extend abatement periods.

Proactive Measures

• Strengthen Safety Programs: Regularly conduct safety audits and employee training to prevent future violations.

• Keep Detailed Records: Maintain thorough records of safety practices and incidents to support your defense during inspections.

• Foster a Safety Culture: Involve employees in safety initiatives and encourage hazard reporting.

By following these steps, you can navigate the citation process effectively and use it as an opportunity to improve workplace safety.

3motionAI
Your Ergo Solution.

Overexertion is costing companies $12.49 BILLION each year and feeding into a much larger problem! That’s why we’ve partnered with 3motionAI to enhance workplace safety with their Risk Flashlight solution. Together, we’re empowering EHS professionals to tackle these costly problems at the root, building a safer, more equitable workplace.

Steps to Take:

1. Learn more about 3motionAI: Read, here

2. Show company leadership how you can protect the bottom line.

3. Earn the respect you deserve by making a real impact.

HEALTH SAFETY
Commit2CARE eBook Summary.

In response to the COVID-19 pandemic, manufacturers have faced significant operational changes, including new procedures for scheduling, social distancing, sanitation, and respiratory protection. The American Industrial Hygiene Association (AIHA) developed guidelines to help support workers and communities, which are now available in the Commit2CARE eBook. These guidelines remain relevant as new viruses emerge.

Key Points from the Commit2CARE eBook:

• Manufacturing and Warehouse Guidance: Focuses on ventilation, physical distancing, masking, workplace policies, and training/communications.

  • Ventilation: Assess and improve HVAC systems; consult with certified professionals.

  • Physical Distancing: Adjust production-line setups and limit occupancy in shared spaces.

  • Masking: Recommend masks during high transmission periods, for vulnerable individuals, or in certain settings.

  • Workplace Policies: Consider flexible shifts, paid sick leave, and alternative coverage plans.

  • Training and Communications: Keep workers informed and engaged with regular updates.

The eBook emphasizes the importance of applying these lessons to future infectious disease challenges and maintaining vigilance in manufacturing and warehouse operations.

ENVIRONMENTAL
Environmental Strategy Report.

A recent survey, the 2024 U.S. Sustainability Readiness Report by EcoOnline, reveals that new California legislation is prompting companies to enhance their environmental strategies. Key findings include:

• Legislation Impact: California's SB 253 and SB 261, introduced in late 2023, require companies to disclose GHG emissions and report climate-related financial risks, with substantial fines for non-compliance. This has led over 80% of companies to actively develop net-zero programs.

• Sustainability as Growth Driver: 73% of companies view sustainability as a revenue growth opportunity, and 94% believe it enhances brand value.

• Leadership and Accountability: 40% of companies have their CEO or board leading or being held accountable for sustainability efforts.

• Budget and Funding: 85% of companies plan to increase their sustainability budgets over the next three years. However, only 25% have fully funded and prioritized budgets for these initiatives.

• Technology Utilization: 84% of companies intend to use dedicated sustainability software to meet regulatory requirements.

Tom Goodmanson, CEO of EcoOnline, noted that while companies are moving towards sustainability, clear strategies and robust technology solutions are needed to navigate the evolving regulatory landscape effectively.

COMMUNITY
Test Your Knowledge.

If you were to see this equipment label in your facility, what would be your incident energy level at the arc flash boundary listed (5'3" from the arc source)?

a) 1.2 cal/cm2

b) 4.4 cal/cm2

c) 8.8 cal/cm2

d) 480 V

e) WTF are you talking about?

NEWS
Your Virtual Water Cooler

• Allegations of tip-offs about OSHA inspections prompt lawmakers’ letter

• Are respirators effective when beard bands are worn? NIOSH to explore

• California Manufacturing Employers: Avoid Potential PAGA Claims Based on Cal/OSHA Violations

• Rising Stars of Safety, Class of 2024

• Safety I and Safety II: An explainer

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